Medical-Grade Security & Compliance
Email is the #1 source of data breaches. Every attachment you send OR receive creates copies in inboxes, sent folders, forwards, and backup systems — forever. ShareMyDocs eliminates this risk with HIPAA-compliant infrastructure and medical-grade security that keeps sensitive documents out of email entirely.
Compliance & Certifications
ShareMyDocs is hosted on infrastructure that meets the highest security and compliance standards:
HIPAA-Eligible Infrastructure
Healthcare-ready hosting with BAA available
SOC 2 Type II Hosting
Infrastructure audited for security & confidentiality
SOC 3 Type II Hosting
Infrastructure certified for Trust Service Principles
HITECH-Ready Infrastructure
Hosting meets enhanced ePHI protection standards
No Documents in Email
Whether you're requesting documents from clients OR sending documents to them, files never touch email servers. No attachments in inboxes, no copies in sent folders, no sensitive data in mail archives.
- Request Docs: Clients upload via secure link, not email
- Send Docs: Clients download via secure link, not attachment
- Zero documents ever flow through email servers
Guaranteed Secure Deletion
All documents are guaranteed to be securely deleted. This reduces organizational cyber-risk and helps meet data minimization requirements.
- Sent docs: automatically deleted after use
- Received docs: manually deleted or automatically deleted on schedule
- No permanent copies on any system
Industry Leading Encryption
Your documents are protected with industry-standard encryption throughout their entire lifecycle — from upload to download to deletion.
- In transit: TLS 1.2+ with SSL certificates on all domains
- At rest: AES-256 encryption standard
- Backups: Fully encrypted onsite and offsite
Full Audit Trail
Comprehensive audit logging tracks every document action for compliance and security monitoring. Know who uploaded, who downloaded, and when.
- Real-time upload and download notifications
- Track when clients access documents you sent
- Complete history for compliance reviews
- Comprehensive audit logging with hashed references
Infrastructure Security
Managed Firewall Protection
Our infrastructure combines perimeter and server-side firewalls with solutions specifically designed to protect against security threats. Firewalls are professionally deployed, maintained, and managed around the clock.
Private Hosted Environment
Your data is hosted in a private environment isolated from other machines on the platform. This isolation provides an additional layer of security for sensitive document workflows.
Onsite & Offsite Backups
Data is backed up both locally (for quick recovery) and externally (for disaster recovery). All backups are fully encrypted to maintain security even in catastrophic scenarios.
Intrusion Detection & Prevention
Our hosting infrastructure includes active monitoring with intrusion detection and prevention systems that identify and block threats in real-time. Encrypted VPNs secure all administrative access.
HIPAA-Ready Infrastructure
ShareMyDocs provides a secure environment for healthcare organizations and any business handling sensitive information. Our infrastructure is built to help you meet HIPAA requirements with:
Access control with unique user authentication
Data encryption at rest and in transit
Comprehensive audit logging
Encrypted backups and disaster recovery
Business Associate Agreement (BAA) available
Regular vulnerability scanning
Note: HIPAA compliance requires adherence to privacy and security rules across your entire organization. ShareMyDocs addresses infrastructure requirements, but you must also meet administrative and technical specifications of the HIPAA Security Rule.
Access Controls & Revocation
Control exactly who can access documents and for how long. Set expiration dates, revoke access to sent documents instantly, and manage team permissions.
- Time-limited requests and sends (auto-expire)
- Instantly revoke access to sent documents if needed
- Team-based access controls for organizations
- Unique user authentication enforced
- Role-based privileges and permissions
Ongoing Security Measures
Security isn't a one-time setup — it's an ongoing commitment. Our infrastructure maintains continuous protection through:
- Regular vulnerability scans to identify gaps
- Anti-malware and file scanning protection
- Network scanner monitoring for threats
- Hardened operating system with closed ports
- Continuous compliance monitoring
- Incident response and breach notification
Ready to Secure Your Document Workflows?
Stop scattering sensitive documents across email inboxes — yours AND your clients'. Start collecting and sending securely with medical-grade protection.
Need a BAA or compliance documentation? Contact privacy@sharemydocs.app